Our use of your personal information

This portal provides teachers with access to their records held on the Database of Qualified Teachers (DQT). The DQT is maintained by the Teaching Regulation Agency (TRA) which is an executive agency of the Department for Education (DfE). For the purpose of data protection legislation, the DfE is the data controller for data held and processed within the DQT.

As a teacher, access to this portal enables you to:

  • view your teacher record
  • obtain electronic copies of your Qualified Teacher Status (QTS), Early Years Teacher Status and/or induction certificates
  • obtain electronic copies of relevant leadership qualification certificates
  • update your personal details
  • download a letter confirming your teacher qualifications
  • input your employment details

Personal data on the DQT are shared with relevant third party organisations to allow employers to check whether the individuals they employ, or are considering employing, are suitably qualified and have no restrictions against them in relation to teaching in England. Your personal data are only shared with third parties where data protection law allows it, or there is a legal requirement for sharing to take place.

You will need to know your teacher reference number (TRN) to access your Teacher Self-Service account. If you do not know your TRN, please email the TRA at qts.enquiries@education.gov.uk or call 0207 593 5394. You will need to provide your full name, date of birth and national insurance number. If you do not wish to use your TSS account, then you can indicate this on the TSS homepage.

Please email or call us using the above details if you have any questions about the DQT, your record or you experience problems accessing the service.

More information about TSS, including your data protection rights and details of third party organisations involved in data sharing activities, is available at the full Teacher Self-Service privacy notice. This notice is reviewed annually, and we therefore recommend you revisit this information on a yearly basis.

For overseas teachers awarded QTS please be aware of the following:

  • enter your name exactly as shown on the email confirming your QTS award

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